Four systems, one record
An Excel matrix on the ward drive. Signed instruction forms in the medical engineering folder. CPD points in the personnel file. Deadlines in one person's Outlook calendar.
For hospitals and care groups
When the audit arrives,
the evidence is already done.
Device instructions, safety briefings, hygiene training and mandatory CPD — for every employee, every ward, every device. In one system, exportable at any time. Hosted in Germany or in your own data centre.
Sound familiar?
Proving the training costs more than the training
Turnover outruns the matrix
Rotation, agency staff and new starters age the overview faster than anyone can maintain it. Who is currently qualified for what is, in case of doubt, nobody's certain answer.
The inspection costs two weeks
Instead of evidencing training that already happened, the team hunts for paperwork — and finds the gaps only when there is no time left to close them.
The loop
From requirement to evidence — and back
Six steps that connect, instead of scattering across four systems.
01 / 06
Define requirements
Which qualification does which role, which ward, which device require?
The loop closes itself
Every expiring validity becomes the next gap. The loop keeps running without anyone maintaining a list.
- 01Define requirements
Which qualification does which role, which ward, which device require?
- 02Capture the current state
Import from Excel, your HR system and existing instruction lists. Nothing you already have is lost.
- 03Spot the gaps
Visible per ward and professional group: where records are missing or about to expire.
- 04Train
Assign, deliver and document briefings, training and CPD directly in the system.
- 05Instruct & evidence
Record device instructions, carry validity forward, keep deadlines in view.
- 06Review & report
The evidence report for inspection and audit is an export, not a project.
What you get
Evidence that keeps itself current
Hosted in Germany or on-premise
Germany, the EU, or fully in your own data centre. DPA included, no processing in third countries.
Connects to HR and your identity provider
Master data comes from the system that already owns it. No second staff directory to maintain.
One record per person, ward and device
Filterable and exportable, with a complete history — including staff who have left.
Gaps become actions
A detected gap turns straight into an assigned training, not another email to the ward manager.
Device instructions documented
Who is instructed on which device, by whom and until when — traceable per ward.
Validity in view
Expiring records are visible before they become a problem — early enough to still schedule the training.
Who it is for
One system, four perspectives
Nursing management & people development
See per ward and professional group where qualifications are missing — before the roster turns it into a problem.
Quality & hygiene management
The matrix you have to keep anyway — only in one place. The audit report is an export.
Medical engineering
Document instructions per device and device group, instead of chasing forms in binders.
IT & data protection
Germany or on-premise, connected to your identity provider, DPA included.
See it live
Ready to stop leaving the evidence to chance?
Book a demo and see how LearnLayer brings qualifications, training and evidence together for your hospital.